ERP transformation is not a one-off activity but a complex process that takes time to undergo. Also, many organizations still have not made the leap to newer solutions hosted in the cloud or even newer on-premises infrastructures—but the need for modern planning, analytics, or involving accountants in the process can be realized now. That’s where Evocs comes in.
With Workday Adaptive Planning, Prism Analytics, and Accounting Center, Evocs allows organizations to get more value from their existing ERP, as traditional reporting, forecasting, and data integrity were never solutions for which legacy systems were built to provide.
Why Organizations Can’t Afford to Wait on ERP Migration
Some systems are still too slow and insufficient to provide the necessary depth and variety of financial data. Common problems include:
Static, spreadsheet-based budgeting cycles
Lack of capability to drill into the data by department or entity
Delayed access to actuals for reforecasting
No connection between operational drivers and financial plans
Manual journal entries prone to error and audit risk
Even if ERP migration is in the plan, it might not happen for another 2–5 years. Evocs helps clients modernize now—without ripping and replacing existing solutions—by creating a Workday-native layer of financial intelligence on top of their current architecture.
How It Works: Extending Legacy ERP with Workday Tools
Integrated Planning
Replaces discrete and Excel-based long-term planning with continuous, throughput, and driver-based plans. Plans can be built from initiatives entirely unrelated to the ERP framework.
Prism Analytics
Consolidates financial and operational data from various sources (Oracle, SAP, Lawson, PeopleSoft, JD Edwards, etc.) and maps it into tabular format with real-time dashboards and planning inputs.
Accounting Center
Streamlines how operational transactions are translated into clean, report-ready journal entries—solving reconciliation and traceability issues legacy ERPs struggle with.
Together, these tools de-risk future ERP transformations while delivering modern ERP capabilities today.
Use Case 1: A National Healthcare Provider Augments Its Legacy ERP
This healthcare system, with many hospitals and clinics, was using an on-premises ERP incapable of real-time forecasting or detailed sub-departmental reporting. Budgets were isolated from actuals, and variance calculations lagged by weeks. Executives lacked access to key metrics like patient days or RVUs.
Evocs implemented:
- Adaptive Planning: Enabled budgeting and forecasting for clinical volumes, physician staffing, and payer mix at each facility
- Prism Analytics: Pulled real-time data from the ERP, EHR, and payroll to monitor financial and clinical KPIs
- Accounting Center: Managed entries for physician compensation, shared service department charges and credits, and intercompany eliminations
Results:
- Enabled real-time reforecasting with nightly ERP data pulls
- Replaced Excel-driven budgeting with driver-based models
- Supported financial officers and department chairs with better cost and care modeling
- Preserved existing ERP value without requiring replacement
Use Case 2: A Global Manufacturer Closes the Books Faster Without Replacing ERP
A multinational manufacturer using SAP ECC struggled with month-end close delays due to data aggregation issues, transaction errors, and manual board report generation.
Evocs implemented:
- Flexible Budgeting: Built rolling forecasts by product line and plant, factoring raw material, energy, and labor costs
- Prism Analytics: Integrated ECC data into real-time dashboards for inventory and margin trends
- Accounting Center: Created reconciliation templates for freight costs, intercompany transactions, and WIP adjustments
Results:
- Reduced month-end close time from 10 to 4 days
- Improved gross margin accuracy by integrating operations and finance
- Eliminated 75% of manual journal entries
- Prepared the company for ERP modernization by cleaning data flows
Use Cases Beyond Healthcare and Manufacturing
- Insurance: Analyze premiums and claims with Prism, use Accounting Center for earned revenue and reserves, and Adaptive for loss ratio prediction
- Retail & Wholesale: Forecast sales by store and SKU, integrate POS into demand/supply modeling, and manage markdown accounting with Accounting Center
- Productivity Tools: Sync timesheets and projects into Prism, manage revenue deferrals in CPM, and track utilization/billable FTEs in Adaptive Planning
Key Benefits for Organizations with Legacy ERP
- Don’t Disrupt: Get today’s capabilities without changing your legacy ERP
- Risk Management: Validate data with multiple checks before posting to the GL
- Expand ROI: Continue leveraging your ERP while filling in the gaps with new tools
- Prepare for ERP Transition: Clean up audit reports, inventory records, and financial models before full migration
Why Evocs?
Evocs delivers modern financial functionality with Workday’s modular tools, layered over legacy ERP systems. Our fast implementations minimize time to value, reduce IT overhead, and prepare your business for long-term ERP readiness.
With both professional and operational expertise, we guide clients in bridging the gap between current challenges and future-ready enterprise finance.
ERP is no longer optional—even for traditional companies. With Workday Adaptive Planning, Prism, and Accounting Center, Evocs empowers your team with control, visibility, and flexibility on your own terms.